Berea College Published: March 10, 2017
Job Type
Years of Experience
3 - 5 Years
Education Level(s)
Bachelors Degree
Specific Software
Microsoft Excel, Microsoft Word
Dental Insurance, Health Insurance, Life Insurance, 401K, Tuition Reimbursment
12 paid holidays, 15 days vacation accrual per year (10hrs/mo), 12 days sick accrual per year (8hrs/mo)
Other Benefits
Application Web Site


The Planned Giving Officer will advance the College's bequest and life-income gift programs by qualifying, cultivating, and stewarding bequest and life-income gift prospects/donors, primarily through face-to-face visits and personal correspondence. The Planned Giving Officer will also promote endowed fund and Berea Fund gifts as appropriate.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Identify planned giving prospects (alumni and friends) through the various tools available to the Office of Gift Planning and the Development team (including narrative/qualitative prospect research, planned giving propensity rankings such as BCFinder and DonorScape, and alumni survey data).Secure visits through calls and correspondence to prospective and existing planned giving donors for the primary purpose
    of estate gift promotion.
  • Responsibilities include 100+ face-to-face visits per year and other significant contacts required for discovery, cultivation, solicitation/closing, and stewardship activities.
  • Identify 10+ life-income gift prospects per year and provide planned giving proposals (life-income exhibits) to these prospects.
  • Report to and strategize with the Director of Gift Planning, particularly with respect to coordinating efforts related to donor/prospect visits.
  • Document conversations in call reports and follow-up with thank you notes and relevant information.
  • Call and thank donors who have reached milestones pertaining to years of giving and total number of gifts.
  • Send thank you notes when phone numbers are unavailable or when donors are coded for no calls.
  • Participate in and when appropriate help plan cultivation and alumni engagement events (for example, homecoming and summer reunion weekends) on campus and beyond.
  • Provide Gift Officers with the names of donors in their territories who you identify through calls or visits as meriting outright gift cultivation.
  • Foster and promote a collegial environment within the Office of Gift Planning, the Development team, and the division of Alumni and College Relations through professionalism, cooperation, and thoughtful/positive engagement.
  • Demonstrate fiscal responsibility and thoughtful planning in the use and care of all College resources ranging from available funds to staff and student support.
  • Participate in professional development activities as identified in conjunction with the Director of Gift Planning.


Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty and students.

Special Skills

Special skills, knowledge and abilities:
• KSAsA commitment to the special mission of Berea College and an ability to articulate the importance of Berea's distinctive place in higher education.
• Adept at social engagement, active listening, and directed inquiry.
• Personal integrity and discretion in handling confidential information, especially pertaining to donors/prospects.
• Strong organizational skills and capacity to set priorities, meet deadlines, and navigate effectively between donor cultivation/solicitation/stewardship and the requisite administrative aspects of the position.
• Able to complete multiple objectives within overlapping time-frames.
• Capacity to integrate disparate information, attend to detail, and complete documentation requirements of the position effectively.
• Excellent oral and written communication skills.
• Ability to effectively manage the planning and logistics of travel within a prescribed budget.
• Ability to develop varied and effective strategies for the successful cultivation and stewardship of donors based on the donor's affinity for Berea, philanthropic goals, personal values, financial holdings, and desired outcomes.
• Accustomed to a metrics-based environment.
• Demonstrated solicitation and closing skills.
• Knowledge of or capacity to learn and articulate concepts of planned giving including gift types and benefits.
• Knowledge of or capacity to learn and articulate basic tax concepts, especially as they relate to planned gifts/charitable deductions.

License, certification, or registration necessary:
• Valid Driver’s License

Physical requirements:
• Extensive travel (up to 50%) is required.
• Must be able to navigate airports with luggage and portable computer as well as drive a car on extended trips with significant daily mileage.

Environmental conditions:
• Travel and office setting

Ability to operate the following vehicles or equipment:
• Valid driver's license and good driving record; access to personal car when necessary.
• Computer literacy and strong aptitude for using the Internet to obtain information and book travel arrangements.
• Ability to use cell phone, institution's phone/voice mail system, and GPS navigation system.

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